Revised Telephone Interview Script

Hello, my name is ______, and I'm calling from the Pacific Film Archive Library at UC Berkeley. I wondered if I could spend a few minutes with someone there to ask about your procedures concerning granting permission to use copyrighted material.

Who in your institution handles copyright clearance? What is their title?
Hello, my name is , and I'm calling from the Pacific Film Archive Library at UC Berkeley. I wonder if I could have a few minutes of your time to ask you about your procedures concerning granting permission to use copyrighted material. If this isn't a good time for you, I'd be happy to call back when it's more convenient for you.

I would like to talk to you about obtaining permission for use of your materials in the PFA CineFiles database. What we are doing is scanning and indexing materials, such as reviews, film notes, press kits, and other documents from many different publishers, which we make available on the web to users at no charge, with permission of the copyright holder. Since we are a nonprofit research institution, we normally seek blanket permission from copyright holders to freely display their material. Would you be willing to grant us permission to do this with your materials? [Give them URL of our website: http://www.mip.berkeley.edu/cinefiles/ ]

IF THEY ANSWER YES:
Thank you very much. What I'd like to do is to send you a grant of permission form for you to sign and return. If you'd like, I can also include a list of the documents from your publication indexed in CineFiles to date. (Get address, etc.)

IF THEY ARE UNWILLING TO GIVE BLANKET PERMISSION:

If blanket permission is not possible, would you be willing to grant us permission for specific documents? I can send you a list of documents indexed to date, and can contact you annually with a new list.

IF THEY STILL ANSWER NO:
Would your answer be different if certain restrictions in how people could use your materials were applied, for example:

Password protection

Read-only access

Other technological restrictions

If it isn't possible to make the material available without fees, what kind of fee structure would you require? Or would you be interested in a system with links to an online clearing center like copyright.com?

Are your policies different for reproduction electronically vs. reproduction on paper? (Please describe.)

Are your policies regarding use of your copyrighted material available in printed form?

If so, could we receive a copy?